Team EA

Page Personnel Secretarial & Business Support
5 March 2024
London, UK


This role is an office based role in the heart of Canary Wharf. Hours are 8-5:30pm Client Details An Investment Banking Corporation and Financial services Company based in Canary Wharf Description Primary Responsibilities: First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments Arrangement of meetings/conference calls/interview schedules and management of calendar & client meetings Extensive Travel - complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc Visa Arrangement Room Bookings - organise room bookings and catering internal and external Transportation - booking cabs, hotel bookings, providing currency etc Phone Coverage - extensive phone coverage using the Dealerboard & Cisco phone Conference Calls - organise conference calls/video conferences for entire team Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise Invoice Management. Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise Buddy system - working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary Databases/Spreadsheets - Maintaining accurate client information and update Firm client information Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation Documentation - Prepare, complete and distribute materials as necessary Maintain confidentiality on all aspects of workload Hours: 8-5:30pm (1 hour for lunch) Must be flexible as hours can change Profile Skills required: Excellent understanding of urgency Ability to work quickly and accurately under pressure in a trading floor environment. Ability to work independently Ability to pick up new systems quickly Ability to organise and prioritise complicated travel Excellent attention to detail Able to manage stress, personable, self-confident Ability to anticipate needs, particularly for repeated tasks Demonstrates outstanding work ethic Flexible on working hours and understanding of the business demands Produces high quality, accurate timely work Adapts communication style to needs of audience Able to anticipate problems and offer solutions Job Offer A sought after role within an extremely prestigious institution. This role sits within Global institutions team, dealing with cutting edge hedge funds.


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