Business Administration Analyst

Marex Spectron
18 September 2023
London, UK


About Marex Marex is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. The Group provides comprehensive breadth and depth of coverage across four core services: Market Making, Clearing, Hedging and Investment Solutions and Agency and Execution. It has a major franchise in many major metals, energy and agricultural products, executing around 50 million trades and clearing 205 million contracts in 2022. The Group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers. Marex was established in 2005 but through its subsidiaries can trace its roots in the commodity markets back almost 100 years. Headquartered in London with 36 offices worldwide, the Group has over 1,800 employees across Europe, Asia and America. For more information visit Role Summary The Graduate Business Administration Analyst is responsible for assisting with the procurement of good and services, budget control and forecasts, invoicing, administration, and market data functions of the business. A strong desire to learn and be curious, with eagerness to get involved with the various businesses, understanding their requirements, and helping in facilitating the sourcing and delivery. Must be articulate both verbally and in writing. To be successful in the role you will build relationships internally and externally with suppliers, vendors and stock exchanges. You will be processes driven and also analytical in determining better efficiencies. Overview of Marex / Department description Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics [do not delete]. The Administration and Procurement, together with the Market Data Department has close ties with all the businesses and IT to ensure that Marex sources the right goods, services and data and maintains controls and permissions around distribution and apportions costs. Also maintains close relationships with exchanges and other suppliers. Overall Responsibilities Assist with procurement of goods and services Assist with budget control and forecast preparation Coding of invoices Assisting with cost allocation and aiding the business to track invoices against POs and contracts Control the supplier onboarding process and assist with initiatives to enhance and improve processes Liaise effectively with business stakeholders regarding budgets, costs, allocations, and supplier contracts Work with various Marex businesses to understand their requirements and use of market data Understand and document the use of market data within the organisation. Provide internal cost tracking and allocation to ensure the fair payment of costs per business are Manage upcoming contract renewals and making sure businesses know about and approve contract renewals Work with stakeholders to maximise the value of Marex data Educate stakeholders and all employees on the correct use and compliance of market data Track contracts with Market Data vendors and exchanges to deliver best value to Marex group. Remain up to date with new trends and best practice to keep Marex up to date with industry direction and best practice Ensuring compliance with the company’s regulatory requirements under the [FCA, NFA, AMF, AFM, MAS - DELETE OR ADD AS APPROPRIATE]. Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with. Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values. At all times complying with the FCA’s Code of Conduct [UK only] /Marex’s Code of Conduct [non uk] To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility To report any breaches of policy to Compliance and/ or your supervisor as required To escalate risk events immediately To provide input to risk management processes, as required. The Company may require you to carry out other duties from time to time Skills and Experience E.g Analytical skills Problem solving skills Excellent verbal and written communication skills Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this. Competencies Good organisational skills and ability to work well under pressure and stringent timelines. Excellent verbal and written communication skills Good Excel skills and ability to analyse complex data sets A collaborative team player, approachable, self-efficient and influences a positive work environment Demonstrates curiosity Resilient in a challenging, fast-paced environment Ability to take a high level of responsibility in a fast pace and high-volume environment Excels at building relationships, networking and influencing others Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness Company Values Acting as a role model for the values of the Company: Respect - Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly. Integrity - Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves. Collaborative - We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do. Developing our People - Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers. Adaptable and Nimble - Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction. Conduct Rules You must: Act with integrity Act with due skill, care and diligence Be open and cooperative with the FCA, the PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standard of market conduct Act to deliver good outcomes for retail customers Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company. LI-MH1


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